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Agency Schedule Detail

Authorization Number :  100-1303
Agency Series No. :  FAMS-05
Status :  Active
Agency Web Link : 
Agency :  DAS
Confidential Description :   
Division :  DAS0200
Vital Description : 
Section :  DAS02000213
Record Title :  Asset Database
Revision :  1
Record Description :  This is a computer listing of all assets documented by the Fixed Asset Management System as reported by customer state agencies. If an agency has not had any activity with the system for two (2) years, a letter is sent to the agency inquiring if there is a problem or if the agency has not had any transactions that needed to be reported in that time period. If agency does not respond, it is assumed that the agency is not participating in the program and that the data is not accurate. A notice is sent to the agency notifying them that their records will be deleted if they do not respond.
Retention Period Retention Justification Media Code Method of Disposal
Retain on computer system until one (1) year after end of fiscal year in which assets were retired or transferred (old location only), or agency has ceased operations then copy to tape and purge records on system. If agency is determined to be not participating in program, then copy all files for agency to tape. Erase records on system after records copied to tapes have been verified for quality and completeness. Retain all tapes for four (4) years, then erase No value at Conversion Electronic Erase

Approvals

Status Name Title Date
Approved Jane Kuzma Records Officer 2/24/2010 10:19:00 AM
Approved Michael Hardenbrook Record Administrator 3/1/2010 10:31:00 AM
Approved Fred Previts State Archivist 3/3/2010 3:38:00 PM
Approved Martin Meeks State Auditor 3/9/2010 9:52:00 AM

Notes

Date Reason User

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