RIMS Home RIMS Home
  • General Schedule List
  • Agency Schedule Search
  • Agency-Adopted General Schedule Search
  • Agency/Division/Section
  • State User Login

Agency Schedule Detail

Authorization Number :  855-0762
Agency Series No. :  PE-01
Status :  Active
Agency Web Link : 
Agency :  BWC
Confidential Description :  Provider Files have Social Security Numbers and Tax Identification Numbers imbedded into the number, therefore are kept confidential for Senate Bill 7 and identity theft.
Division :  BWCIACS
Vital Description : 
Section :  BWCIACSMSPA
Record Title :  Provider Folders
Revision :  3
Record Description :  Providers who have been certified to treat injured workers and a list of payments for services rendered. Each file contains: enrollment form, license information, Insurance Liability, BWC provider agreement, Form W9 (lists the Tax Identification Numbers (Tax ID) and the legal name of the party receiving payment from BWC), and curriculum Vite (schooling). The Provider Folders are scanned into the Universal Document Service (UDS). The Universal Document Service (UDS) is an imaging concept that stores any type of electronic file, such as Microsoft Office documents, Adobe Acrobat, audio/video, Computer Aided Design (CAD), etc. as well as scanned images.
Retention Period Retention Justification Media Code Method of Disposal
Retain the electronic files for 5 years after they are inactive in the master provider database, and then destroy. The machine readable information will be reviewed every 3 years to ensure that the files can still be accessed. Electronic Delete
Digitally image the Provider Folders. Once the scanned versions of the Provider Folders have been verified for quality assurance, send to Mafil, and then destroy. Paper Shred

Approvals

Status Name Title Date
Approved Kevin Gartrell Records Coordinator 1/16/2008 4:19:00 PM
Approved Melissa Roach Records Officer 2/5/2008 12:37:00 PM
Approved Michael Hardenbrook Record Administrator 2/8/2008 10:16:00 AM
Approved Martin Meeks State Auditor 2/8/2008 4:31:00 PM
Approved Jelain Chubb State Archivist 3/13/2008 12:18:00 PM

Notes

Date Reason User

Back to List  

Records Management
Records Management
  • Home
  • Contact/Help
  • Home
  • Contact/Help

© 2021 - RIMS, State of Ohio

© 2021 - RIMS, State of Ohio